Category: QuickBooks Interface API
#8 Business Pitfall to Avoid: Payroll Processing Done Manually

payroll processingOne of our first website designs for had an image of a guy holding his head in agony. Much like this guy. You would think that an evil person wired his brain to intravenously pump in Milli Vanilli on auto-repeat. That wasn’t the case. He was doing payroll with handwritten timesheets. That’s a painful practice and a horribly inefficient use of time. If you spend more time each week doing payroll than acquiring new customers, you may have a problem. In the last installment in our series, Avoid These 8 Major Pitfalls to Succeed In Your Business, we want to discuss how you can transform payroll processing from unpleasant to productive.

The first step in this transformative process is to stop using handwritten timesheets. Our remote employee clock in, clock out timekeeping system will get you on the right track. Automated, online reports at your fingertips lead to a clean desk, an uncluttered mind and access to a simplified, painless way to handle payroll processing. Do you currently use QuickBooks and manually enter employee hours? Stop the insanity! Experience the magic of our QuickBooks Interface. It seamlessly copies your employee hours from our system into the employee timesheet section of QuickBooks. Before you have time to skip to the next Milli Vanilli song, the integration is done and you’re ready to print checks or do your direct deposit.

We also have exports for several payroll companies, including ADP, Paychex, Paycom and Payroll Data Processing. Run the format you need, save to your hard drive and import into your payroll company’s program. In about 5 clicks you’ll be done and working on a list of prospects to contact next week. Let us help you minimize the time spent working in your business and maximize the time working on your business. Payroll processing is a necessary task, but it’s not necessary for it to be a burden.

Think about it. Go from headaches to high fives. Right now you are tracking down every weekly timesheet, manually calculating the hours (including overtime), trusting the scribbles, and manually entering the hours into your payroll company. And taking a lot of Tylenol. Instead switch to an online time tracking system with automated time card reports and a few clicks to import your employee hours into your payroll system. Was that a chorus of heavenly angels singing “hallelujah” you just heard?

Try it today free for 30 days.

Well, that wraps up our series. We hope that the articles have been helpful and will keep you far away from pitfalls and on the road to prosperity.

Stay tuned and stay in touch by following us on Facebook.

#4 Enjoy Your Spring – No More Handwritten Timesheets

You steal a glance out your window and notice that it’s a beautiful Spring evening.  A walk and fresh air would be great, but there’s no way. Your desk is littered with handwritten timesheets. And tomorrow is pay day!  Do you even have Donnie’s timesheet?

In this last installment of Spring Cleaning For Small Businesses we’re going to show you how to break free of your office so that you can get outside to smell the roses.

We’ve talked before about the need to automate and centralize the time collection process of your remote employees.  Chronotek is the answer!  So why not go all in and make payroll a squeaky clean and easy process?

Chronotek has a Payroll Snapshot report that accurately calculates overtime for any pay period including the pesky semi-monthly. This report also has California OT settings! Imagine your life not having to do those manual OT calculations any longer. Go ahead, take a minute.

Now for even better news. This report integrates seamlessly with desktop QuickBooks! Just click and in less than the time it takes to steep a cup of green tea your online time cards will be in QuickBooks ready for you to cut checks.

Spring cleaning feels good, doesn’t it?  You know where your employees are now; time cards are nice and tidy with Shift Lock, and payroll day can be a breeze instead of a burden with our Payroll Snapshot and QuickBooks Integration.

Reclaim your life and enjoy your Spring this year! It’s amazing out there!


Fall Into Better Business Practices

Fall is here and with it comes a refreshing sense of relief and revival. The summer heat has passed, the busyness of vacations is over, and the kids are back in school. It is a time when many business owners consider better business practices to carry into the new year.

A new approach to tracking remote workers with a web-based and telephone timekeeping system can save companies both time and money.  Here are  “Fall Four-Ward Strategies” for companies with remote employees.

  1. Chronotek Mobile – now an App.  Our app has been released on the Google Play Store and the App Store. It’s a great tool for your employees to use to check their schedules and view their time cards. No more printing and emailing schedules or requests by employees for their hours. Give them the power to access this secure information and recapture your valuable time needed to prospect for new business. Chronotek Mobile is also a great management tool for supervisors.
  2.  QuickBooks Integration.   Are you still manually entering time into QuickBooks for payroll?  Save time and use our QuickBooks Interface (API) to seamlessly export time card data from our system to the employee timesheet section of QuickBooks. Implement this one change in your business practices and you’ll have more time to enjoy the seasons change.
  3.  Budget Planning Tool.  Get started on the right foot with new projects and clients by using our dynamic new Budget Planning Tool. Create a budget of hours for the season or term and see employee hours calculated against the budget with live, color-coded charts that display the status. Know easily and quickly when budgets go off course and make quick scheduling corrections with the fully integrated Schedule Manager. This tool can keep your budgets on track to preserve your profitability and also help you discern overtime. Chances are budgets gone awry indicate employee overtime.
  4.  Over 40 Check Report.  With the Affordable Care Act (ACA)  looming in 2015, businesses with fifty full-time equivalent employees will have to provide health insurance coverage or pay a penalty. It is imperative to closely monitoring employee hours to keep them under 30 hours per week. Check employee weekly hours (ranging from the most to the least) with the Over 40 Check Report. It is impossible to monitor this with handwritten timesheets.  According to a national study, employers lose 10 minutes a day due to employee theft.  That’s almost an hour a week, which could be the difference between 29 and the statutory 30-hour full-time status.

Walt Disney said, “We keep moving forward, opening new doors and doing new things because we’re curious, and curiosity keeps leading us down new paths.”    The man knew a thing or two about building a business (wink).   Start on a fresh new path this fall by trying these 4 great business practices and see how they can transform your business.

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