Chronoblog
Category: Seasonal Messages
The ‘Magnificent 7’ of 2016

happy-new-yearWe want to wish you a happy and prosperous New Year and thank you for making 2016 another blessed year for Chronotek. Many great small businesses across the United States, Canada and Puerto Rico helped us celebrate our 20th year as their chosen timekeeping and remote employee management system. As we look forward to 2017, we wanted to reflect on 2016 and scour our blog posts for the 7 best and most helpful articles of the year.

As you enjoy some downtime this coming holiday weekend, use the ideas presented in the posts to plan and set your company goals for 2017. Some of the selections are part of a series. We encourage you to read the entire series if you have time between naps and football games.

The Magnificent 7 list is in chronological order:

  1. In the Building A Business series we shared our experiences in building a successful, long term company and how our lessons learned can help you. The post, Focus On Service Done Well, is well, self-explanatory.
  2. You should probably just read the entire series, because we think another article from Building A Business makes the magnificent 7 list. The Golden Rule details how the most valuable asset of a service-based business is its employees and suggests ways that a company can reward and keep its best workers.
  3. All small businesses love a tax deduction. In Tax Deduction or Tax Expense we illustrate how our automated timekeeping system is an investment that pays for itself.
  4. We released a new mobile app this year and yes, we wrote a series about it. If you only read one post in the series, make it this one on how your Employees Love It!
  5. But we can’t omit your supervisors and how the new mobile app is Making SUPERvisors!
  6. GPS technology is a great tool if you have off-site hourly employees. But it’s just one piece of a puzzle. In GPS Technology Is More Than A Game we explain how to best use our GPS tools for your remote staff.
  7. Our new Weekly Labor Cost Report was released to help you identify and Plug Your Labor Leaks. Labor is the most expensive capital layout for a service business and your business will drown if these costs aren’t monitored.

We pray that your 2017 is great and we are blessed to be a part of it. Stay tuned and stay in touch by following us on Facebook.

No Need to Blame Someone Else

National Blame Someon Else DayToday is the day that you can do no wrong. It’s National Blame Someone Else Day!  This day comes on the first Friday the 13th of every year. If bad things are going to happen, you may as well blame someone else, right?

According to National Day Calendar , this day was created in 1982 by Anne Moeller whose alarm clock failed to go off on Friday, May 13.  She was late to work which prompted a series of unfortunate events.

It could happen to any off-site employee. Wake up late, miss a scheduled cleaning at a job site, your customer gets angry and you lose an account. That makes for a bad day.

But that doesn’t have to happen to you.  With our telephone and online timekeeping system, you can create job schedules for your employees and receive text or email notifications if they are a no-show. Then you have time to get the job covered and keep your customer happy.

Sign up for a free 30 day trial. It’s definitely one thing in which you won’t go wrong with today. If you don’t, there’s no one to blame but yourself.

#BlameSomeoneElseDay

 

#4 Enjoy Your Spring – No More Handwritten Timesheets

You steal a glance out your window and notice that it’s a beautiful Spring evening.  A walk and fresh air would be great, but there’s no way. Your desk is littered with handwritten timesheets. And tomorrow is pay day!  Do you even have Donnie’s timesheet?

In this last installment of Spring Cleaning For Small Businesses we’re going to show you how to break free of your office so that you can get outside to smell the roses.

We’ve talked before about the need to automate and centralize the time collection process of your remote employees.  Chronotek is the answer!  So why not go all in and make payroll a squeaky clean and easy process?

Chronotek has a Payroll Snapshot report that accurately calculates overtime for any pay period including the pesky semi-monthly. This report also has California OT settings! Imagine your life not having to do those manual OT calculations any longer. Go ahead, take a minute.

Now for even better news. This report integrates seamlessly with desktop QuickBooks! Just click and in less than the time it takes to steep a cup of green tea your online time cards will be in QuickBooks ready for you to cut checks.

Spring cleaning feels good, doesn’t it?  You know where your employees are now; time cards are nice and tidy with Shift Lock, and payroll day can be a breeze instead of a burden with our Payroll Snapshot and QuickBooks Integration.

Reclaim your life and enjoy your Spring this year! It’s amazing out there!

 

#2 Spring Cleaning for Small Businesses: Locating Your Employees

Sometimes we are forced to clean when we can’t find something.   Since we’re Spring cleaning, let’s address a messy issue that’s been nagging you for a while; employees may not be on the job when they claim to be.    How do you monitor offsite employees to ensure that you’re not wasting money on unearned payroll and potentially damaging relationships with your customers?  We can bring some order to this chaos.

Our simple employee telephone and app clock-in system offers many smart tools and strategies that give small business owners peace of mind that their off-site workers are on the job. We’ll briefly mention a few, but we encourage you to contact us for more information.

  1. Our mobile app provides a GPS track of employees’ locations when they clock in and out. Quickly and easily view if employees were tracked at the job or not at the job.
  2. Lock down jobsite phones with our Linked Phone feature to require employees to use specified phones.
  3. Random Voice Verification helps catch Bob and Bill who work together and have been covering for one other as each take unapproved, but paid “time off”.
  4. Set up check-in alerts for your Bobs and Bills that will notify your manager by text or email, and she can drop in on them at the job.  We’ve had customers implement this strategy and it works great to raise the accountability level.

We’ve said before, that you can’t expect what you don’t inspect, and the aforementioned ideas are great inspection tools to clean up your time theft issues. We will be back soon to offer some more Spring Cleaning suggestions. Don’t miss any!  Keep posted on this new series by subscribing to this blog or by following us on Facebook and Twitter.

 

Fall Into Better Business Practices

Fall is here and with it comes a refreshing sense of relief and revival. The summer heat has passed, the busyness of vacations is over, and the kids are back in school. It is a time when many business owners consider better business practices to carry into the new year.

A new approach to tracking remote workers with a web-based and telephone timekeeping system can save companies both time and money.  Here are  “Fall Four-Ward Strategies” for companies with remote employees.

  1. Chronotek Mobile – now an App.  Our app has been released on the Google Play Store and the App Store. It’s a great tool for your employees to use to check their schedules and view their time cards. No more printing and emailing schedules or requests by employees for their hours. Give them the power to access this secure information and recapture your valuable time needed to prospect for new business. Chronotek Mobile is also a great management tool for supervisors.
  2.  QuickBooks Integration.   Are you still manually entering time into QuickBooks for payroll?  Save time and use our QuickBooks Interface (API) to seamlessly export time card data from our system to the employee timesheet section of QuickBooks. Implement this one change in your business practices and you’ll have more time to enjoy the seasons change.
  3.  Budget Planning Tool.  Get started on the right foot with new projects and clients by using our dynamic new Budget Planning Tool. Create a budget of hours for the season or term and see employee hours calculated against the budget with live, color-coded charts that display the status. Know easily and quickly when budgets go off course and make quick scheduling corrections with the fully integrated Schedule Manager. This tool can keep your budgets on track to preserve your profitability and also help you discern overtime. Chances are budgets gone awry indicate employee overtime.
  4.  Over 40 Check Report.  With the Affordable Care Act (ACA)  looming in 2015, businesses with fifty full-time equivalent employees will have to provide health insurance coverage or pay a penalty. It is imperative to closely monitoring employee hours to keep them under 30 hours per week. Check employee weekly hours (ranging from the most to the least) with the Over 40 Check Report. It is impossible to monitor this with handwritten timesheets.  According to a national study, employers lose 10 minutes a day due to employee theft.  That’s almost an hour a week, which could be the difference between 29 and the statutory 30-hour full-time status.

Walt Disney said, “We keep moving forward, opening new doors and doing new things because we’re curious, and curiosity keeps leading us down new paths.”    The man knew a thing or two about building a business (wink).   Start on a fresh new path this fall by trying these 4 great business practices and see how they can transform your business.

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