Finding real solutions to your business problems can be like raising teenagers.
You walk into the kitchen and sitting on top of the counter is a stack of used paper towels, paper plates and food wrappers. Just sitting there about 12 inches above the waste basket. So close to doing the right thing!
Or you pass by the laundry room and see an assortment of your teenager’s dirty clothes littering the floor at the base of the empty laundry basket. So close to doing the right thing again!
Now that’s our teenage children around the house. What about you, the small business owner with hourly employees out in the field? You found this blog and possibly our website because you did an internet search seeking a solution to one of your business problems. Your problem could be that you’re sick and tired of handling employee handwritten timesheets. You have to beg employees to turn them in and when they do, they are half-completed or illegible. And worse yet, you just don’t trust them and the padded hours are costing your business a fortune. Or maybe you’ve had jobs missed because of employee no-shows. An easier way to monitor and control overtime could be the reason you are here. Or you realize at the end of the month you didn’t make any money on a couple of customers because the labor hours got off-kilter and you need a live, automated way to track job hours. Could it be that your method to handling employee paid travel time and mileage involves late nights, expresso shots, interpreting handwritten scribbles and verifying every travel trip manually with a mapping program?
If you are here for any of these reasons, you are so close to getting some relief. Chronotek has a mobile app and telephone timekeeping system that can solve all of these problems. Employees clock in, clock out with a tap of the app or make a phone call.
This simple act of punching in and out of our system (or not punching in) is live, actionable information we can deliver to you when you need it: no-show text alerts; overtime and weekly labor cost reporting; dynamic, up-to-the minute job budgeting tools; automated travel and mileage reporting and most assuredly, accurate employee time cards.
Teenagers may never hit the mark , but you are so close to doing the right thing for your small business. You are so close to finding real solutions to your business problems. So why not try it risk free and cost free for 30 days? Go ahead and click the link. You’ve made it this far!
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Spreadsheets are powerful, but lifeless. A spreadsheet can have fabulous pivot tables, line charts and colored graphs to provide vital information as long as human hands are entering the data…and keep entering the data. The information spreadsheets provide to assist with business decisions is only good if the data is current. For a small business owner with hourly employees who use handwritten timesheets, maintaining job budgets on a spreadsheet is nearly impossible. Yet it’s worse for a company whose only mode for tracking success or failure is whether or not he has any money left in the bank at the end of the month. There’s a better way to monitor hours worked at jobs than tedious drudgery or sheer luck.
In this third installment of our Managing Remote Employees series we would like to suggest the best business practice on tracking job budgets. It begins with using a phone and app-based timekeeping solution that automates the employee time collection process. Employees need a simple way to clock in and out whether it is with a phone call or by using the app. With either method, automated time cards are created by the system to bring life to the data evaluation process.
With our timekeeping solution, the best method to track actual job site hours worked is with our Budget Manager. It provides a small business owner with vital up-to-date information on worked hours compared to the budget numbers. Of course, too many employee hours could indicate several things: the job was underestimated, employees are padding their time cards, or they are working too slow. But too few hours might mean that employees aren’t spending enough time on the job and the quality is poor. Either way, a small business owner needs help. She needs current information to make important management decisions.
For each job, create a budget for the contracted hours. Then without any more effort, our timekeeping solution will crunch the numbers and quickly report actual hours versus budgeted hours for each job. Create job budgets for the entire year and then monitor the hours by week or month. Know in dynamic, digital color-coded clarity via the Budget Dashboard if your budgets are on track, where they are headed, and if necessary make on-the-spot future scheduling changes to bring the budget back in line. No need to wait to enter the daily timecard data into a spreadsheet to know how your jobs are doing. The Budget Manager information is automated, live and predictive.
Breathe life into your management processes. Each morning instead of stretching your hands to do a morning full of data entry, simply log into your dynamic Budget Dashboard and welcome the new day with the current information you need to make the decisions when they need to be made. That is the power of using budgets in an automated phone and app-based timekeeping system.
Please check back with us for our next installment of Managing Remote Employees when we give smart tips on how to prepare for payroll. Or make it easy on yourself to stay updated by subscribing to this blog and following us on Twitter.